Koskela DocumentVision: A Case Study
Management Summary
Koskela DocumentVision is distinguished around the world as a premier seller of fine document solutions for marketing, education, business communication and retail.
With workplaces in 36 countries on four continents, Koskela DocumentVision has rapidly expanded their global footprint in only a few short years.
Koskela DocumentVision’s Canadian homebase wanted to move from a network of disparate systems to a single, comprehensive, internet-based project management platform in order to handle a number of large projects spread over many workplaces.
Organization Profile
Throughout the extremely tough document and imaging industry, Koskela DocumentVision is considered the best vendor in the premier document vertical.
Headquartered in the enchanting neighborhood of Old Quebec in Quebec City, Canada, Koskela DocumentVision has satellite offices in thirty-six countries world wide.
Challenge
Rapid growth made it critical that Koskela DocumentVision move from an antiquated system of individual project management systems to a single comprehensive system.
For years they relied on Microsoft Project but became increasingly frustrated with its strict limits on user permissions, high cost of use and high learning curve.
“Our team found Microsoft Project was ill-equipped to handle our growth,” Jeannie Warblen, Head of Information Technology at Koskela DocumentVision said. “We wanted software that was user-friendly out of the box, easy to set up, but had power and the ability to be customized by the user.”
Approach
Jeannie and her team decided to look for project management software that was networkable and cost effective.
“Frankly, I was astounded at the vast array of project management software solutions available,” she said. “All of our team leaders agreed Simple Project Systems ticked all the boxes we considered critical to move forward with a purchase.”
The bottom line is that the only product that met all the buying guidelines was Simple Project System. One of Simple Project System’s strengths is that it can be accessed anywhere in the world with the proper security protocols.
Execution
The Simple Project System software suite was installed in key workplaces all over the world, with the expectation that all workplaces will utilize the software by the end of the fiscal year.
The early adapters loved Simple Project System right from the beginning. “Since it is accessed through the internet, our project leaders were able to log in right away, avoiding time-consuming downloading and installing,” she continued.
One of the main benefits of a SaaS product like Simple Project System is that it can be up and running in a very short time. The Simple Project System is so adaptable Jeannie was able to immediately use the real project information her team entered into the software during the online trial run.
Result
Eight high profile projects have now been moved over to the Simple Project System architecture.
Simple Project System’s internet access has given the company’s top IT executives the ability to monitor tasks and handle new challenges on-the-fly.
“Our supervisors feel like they have much more control than ever before,” Jeannie said. “”Our entire organization has benefited by the ability to monitor and update project data from any of our far-flung international offices.”
Like the software itself, Simple Project System’s certification platform is flexible; it works for almost any budget. Jeannie likes that licenses can be transferred so she can easily add or limit users as their projects evolve.
“The bottom line is that Simple Project System has saved Koskela DocumentVision a remarkable amount of time,” Jeannie said. “Sharing data among managers and employees has never been easier. And it frees me up to concentrate on the bigger picture of day-to-day management activities.”
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Note: Koskela DocumentVision and Simple Project System is a case study mock-up for demonstration purposes.